Vote for Earth

 Monday, July 10, 2017


Vote for Earth

KA1 Youth Exchange

07th – 16th November 2017

  Bălan, Romania

Apply here  

About the host organisation

Y.E.S. is a non-governmental non-profit organisation that aims to contribute to the development of the youths by inspiring them a sense of active European citizenship, solidarity and tolerance. It promotes mobility within and beyond Europe, non-formal learning and intercultural dialogue, and encourages the employability and inclusion of all young people, regardless of their educational, social and cultural background. Our mission is to promote and bring added value to participative education and active citizenship while developing solid partnerships with institutions, organisations and individuals that have an activity corresponding to our values and objectives.

About the project


The reason for organizing this exchange lies in the lack of information among the young people about green-gas effects and the benefits of renewable energy sources.

This youth exchange aims to increase the visibility of EU environmental policy by providing participants with the knowledge, skills and competencies that will help them understand the importance of reducing green-gas emissions.


Organizing a youth exchange, with the purpose of raising the awareness among youngsters about the effects generated by burning fossil fuels, promoting the importance of using renewable sources of energy.  The youth exchange will bring together 48 young people and 12 group leaders from 6 countries, for 10 days.

Specific objectives:

O1. Raise awareness among the participants about the effects generated by burning fossil fuels.

O2. Capacitate the participants to promote the importance of using renewable sources of energy in their communities.

O3. Increase the capacity of the partner organisations in the project to engage young people in transnational activities for protecting the environment.

Methods like brainstorming, strategic planning, besides various team building games, simulation exercises, role play exercises, competitions, presentations, open discussion, facts and figures and creative work will be implemented during the YE. Furthermore, the youngsters will have the chance to learn more about culture in general, differences and similarities among different ones, as well as have a chance to develop a link and cooperation in the future. 

Profile of the participants

Participants will be young people coming from the following countries: Romania, Slovakia, Hungary, Czech Republic, Poland and Macedonia. They are coming from similar backgrounds: young people aged between 18- 30 years old. This project includes 12 participants with fewer opportunities. Each partner organization will select 8 participants and 2 group leaders.

Results and impact:

This exchange will contribute to the personal development of participants as they will start being aware of the bad effects produced by fossil fuels consumption, and the benefits of renewable energy sources.

The project aim is to raise the awareness of participants about the consequences of fossil fuels consumption and the benefits of renewable sources of energy. Thus, our participants contribute to the environmental objectives of the selective waste collection set up for 2020.



Občiansky Spolok o.z.- Slovakia

Grupa Dzialania- Poland

VCS Skopje- Former Yugoslav Republic of Macedonia

4Links- Czech Republic

Ifjusagi Nomad Klub- Hungary

Accommodation and venue

The youth exchange will take place in Bălan,  a small town which lies in the Ciuc Depression. It is surrounded by the Hășmaș Mountains and provides a breathtaking view of the beautiful nature. The town’s altitude is 850 m; this rises to 1792 m at the highest peak of the Hășmaș Mountains and the town is crossed by the Olt River which originates from the near mountains. According to the census from 2011, it had a population of 5,864 of which 3,625 (61.82%) were Romanians, and 2,124 (36.22%) were Hungarians. It is situated 37 km away from Miercurea Ciuc, the county seat of Harghita County, 28 km away from Gheorgheni and 63 km away from the Red Lake, is the largest barrier lake which was formed in 1837 after a landslide blocked the Bicaz Valley. You can check the town’s official website here:

For the accommodation, we will face the facility of “Liviu Rebreanu” High School – that provides lodging of 3 stars. The activities will take place in conference rooms and outdoor. Accommodation will be arranged for 2 persons/room, grouped by gender. Breakfast, lunch, and dinner will be served at the same location every day, plus the coffee breaks. Each room has its own bathroom.

Access to the internet: Unfortunately in Romania the internet services are not highly reliable. At the location, there is limited access to the internet (Wi-Fi). Please leave your work at home and do not rely on the Wi-Fi.

How to get there

Arrival day: 07th of November

Departure day: 16h of November

No participant can arrive later than the arrival day or depart earlier than the day of departure.The participants can arrive in Romania a few days before the mobility and can leave a few days after, but have to arrange food and accommodation for themselves for these days.

Make sure that you use the most economical transport means. Use only public transport.

From Bucharest International Airport you have to go to the train station at Gara de Nord. Bus no. 780 connects Bucharest Henri Coandă International Airport with the Gara de Nord (main railway station). The price for one trip costs less than 2 Euro and it takes about 40 minutes. The magnetic card valid for two travels costs 7 lei.

Airport bus stops: in front of the Arrivals Terminal and Departures Terminal Bus no. 783 connects Bucharest Henri Coandă International Airport with the city center. This line runs day and night. At night, the bus leaves every 40 minutes.

Check the bus schedules here:

By train: After you arrive at the train station, there are several trains that run from Bucharest to Izvoru Oltului (the closest train station) every day. You can check the schedule on and write at Plecare: Bucuresti Nord and at Sosire: Izvoru Oltului. Ticket price: around 16-17 Euros and the journey takes about 5 hours.

To buy train tickets, we recommend buying online at in advance. In this way, you to avoid long queues from the ticket offices in the station and also discounts are available if buying online return tickets well in advance. It is also worth noting that if buying tickets online you need to do so at least 12 hours before the train is due to depart. After that, you will need to purchase them from the station or a CFR ticket agency.

From the Izvoru Oltului train station we will arrange the transport to Bălan, but you need to let us know your arrival time in Izvoru Oltului 48 hours in advance.

Direct-trains schedule (check

Train number Departure Arrival Time of departure Time of arrival
IR 1645 Bucuresti Nord Izvoru Oltului 12:15 17:16
IR 1643 Bucuresti Nord Izvoru Oltului 18:00 23:05
IRN 1641 Bucuresti Nord Izvoru Oltului 20:55 01:49

And way back

IRN 1642 Izvoru Oltului Bucuresti Nord 01:12 06:13
IR 1644 Izvoru Oltului Bucuresti Nord 03:14 08:33
IR 1646 Izvoru Oltului Bucuresti Nord 16:41 21:36

Reimbursement of transport

The participant has to consult with us before buying the ticket and obtain our written confirmation that we agree on the chosen transportation means and route before buying any travel tickets. We will only reimburse approved tickets.

❗The participant has to be on the project for the whole duration and has to attend all the sessions in order to be eligible for reimbursement. Provide the organizer with the proof of the travel insurance.

Each participant will be reimbursed up to a maximum limit, based on justificative documents (plane ticket, boarding passes, bank extracts and/or train/bus ticket).

Country Participants Distance band Maximum amount to be reimbursed (EUR)
Slovakia 8 youths + 2 Group leaders 100- 499 km 180 EUR per participant
Macedonia 8 youths + 2 Group leaders 500- 1999 km 275 EUR per participant
Romania 8 youths + 2 Group leaders 10- 99 km 20 EUR per participant
Poland 8 youths + 2 Group leaders 500- 1999 km 275 EUR per participant
Hungary 8 youths + 2 Group leaders 100- 499 km 180 EUR per participant
Czech Republic 8 youths + 2 Group leaders 500- 1999 km 275 EUR per participant

Examples of ineligible transportation
: personal car/gas ticket, priority boarding, seat reservation, additional language, business class tickets, plane tickets on longer routes, plane tickets with stops for one night or more, taxi, rented cars, private transport companies, travel starting or ending in different country than the sending organization’s country, etc.

The sums that are not used by one participant will not be transferred to other participants who exceeded the travel budget/person.

For electronic ticket/receipt/invoice, the document has to be delivered in PDF format. If it’s on a website, it has to be saved as PDF or printed into PDF. Screenshots or forwarded emails are not accepted.

Note: Reimbursement will be done in EURO, regardless of the currency indicated on your ticket and receipt/invoice. If the ticket is bought in local currency, we will calculate your travel costs in EURO based on the exchange rates required by Erasmus+ programme. Each country will be reimbursed in maximum 10 days after we obtain all the necessary transport documents from all the participants from that specific country.

For each country, we will make one bank transfer to the bank account of the partner organization. The partner organization will further divide the money among participants in cash or by bank transfer.

❗In order to be reimbursed each participant has to come prepared with the following printed documents:

For Plane Transportation:

-Ticket or invoice containing the dates, route, and price. (usually is the e-mail you receive when you buy the tickets);

-Bank extract with the amount written on the ticket – this is the proof that money left the account towards the transport company;

-All the boarding passes in the original version.

For Online Tickets (bus and train):

-Ticket or invoice containing the dates, route, and price;

-Bank extract with the amount written on the ticket – this is the proof that money left the account towards the transport company;

For tickets bought with cash:

-ticket or invoice containing the dates, route, and price in the original.


The participants are required by Erasmus+ program to have a valid travel insurance that covers liability to third parties for the whole period of the projects including the travel days. The participants are required by Erasmus+ program to have a valid travel insurance that covers liability to third parties for the whole period of the projects including the travel days. Supplementary, we also recommend our participants to get the European health insurance card.

You are free to choose your insurance.


General Information

✰ Weather conditions: in Bălan, the average temperature in March is between -5 °C and 10 °C and during the day. Please check for more updated information about the weather.

✰ Currency in Romania: is Romanian LEU (RON), 1 EURO is about 4.5 RON.

✰ Dress code: Casual comfortable sports wear, slippers or sneakers for indoor, waterproof jacket and comfortable shoes for outdoor activities. Hiking clothes are recommended because we will organize a hike during the free time and hiking enthusiasts are encouraged to take part.

✰ Cultural nights: each country is expected to prepare a program to present their culture, to bring some typical local drinks and foods and prepare a cultural program like a presentation of local tradition, music, dance etc.

✰ Meals: we will provide you with three meals/day and two coffee breaks. The meals will take into account all the participants dietary aspects such as allergies, intolerance, and preferences. We will also have a vegetarian menu.


In case any of the participants will miss any deadline (for the application or for sending us travel documents) or a partner fails to confirm its participants by the deadline, we reserve the right to choose different participants from any of the partner countries for replacement.

31.08.2017 – Partner confirmation of final list of participants
15.09.2017 – All the transport tickets and insurances to be sent

Project team

For any questions, contact one of the persons in charge:

Bogdan-Ilie Vîlcan – president of Y.E.S.

bogdan  +40748557503

Bianca-Izabela Joca –  secretary of Y.E.S.  +40752759269


Useful words in Romanian

Hello! ->  Bună!

Yes. -> Da.

No. -> Nu.

Please! -> Te rog!

Sorry! -> Îmi pare rău!

Excuse me, … -> Scuzați, …

Thank you! -> Mulțumesc!

You’re welcome. -> Cu plăcere.

Cheers! -> Noroc!

Good morning/afternoon! -> Bună dimineața/ziua!

Good evening! -> Bună seara!

Good night! -> Noapte bună!

Goodbye! -> La revedere!

Hello! What is your name? -> Bună! Care este numele tău?

My name is … -> Numele meu este …

Mă bucur să te cunosc! -> Pleased to meet you!

Where are you from? -> De unde ești?


Financed by the European Union. The content of this publication does not reflect the official opinion of the European Union. Responsibility for the information and views expressed in this publication lies entirely with the author(s).

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